January 28, 2023

Official Record and Public Image Search

Prior to the implementation of a Florida Law which requires that images of County Official Records be published on the Internet by 2006, the Clerk (or Comptroller) was instrumental in assisting the Legislature in developing measures to protect the most sensitive types of information belonging to the public.

Upon becoming law, CS/HB 1679 provides that images of the following types of documents may not be placed on a “publicly available Internet website”:

  • Military Discharge
  • Death Certificates
  • Court files, records of paper relating to matters or cases governed by
  • The Florida Rules of Family Law
  • The Florida Rules of Juvenile Procedure
  • The Florida Rules of Probate

Any “affected person” may request that the Clerk of Court/Comptroller or CountyRecorder remove an image of one of the above-listed documents from a “publicly available Internet website.” This request must be in writing and may be delivered in person, by mail, electronically, or by facsimile. The request must specify the “identification book and page number” of the document to be removed. Forms are available in our office, upon request, to assist you. Forms may also be downloaded from here.

No fee is charged for this service.

Florida law requires that images and copies of the above-listed documents remain on file and available to the public upon request in the office of the Clerk/County Recorder.

Donald C. Spencer
Santa Rosa County, Florida
Official Records Division
P.O Box 472
Milton, FL 32572

Phone: 850-983-1966      
Fax: 850-983-1991
e-mail: Recording@santarosaclerks.com

Immediate Advisory

“Any person preparing or filing a court document should not include a social security number or a complete bank account, debit, charge, or credit card number in such document unless required by law or court rule, or necessary to the adjudication of the case.

Any person has a right to request that the Clerk of the Circuit Court remove from an image or copy of a court document a social security number or complete bank account, debit, charge, or credit card number contained in a court document. Such request must be made in writing and delivered by mail, facsimile, electronic transmission, or in-person to the Clerk of the Circuit Court. The request must specify the case number, the title of the document, and the identification book and page number of the document which contains the number to be redacted. A fee will not be charged for the redaction of a social security number or a complete bank account, debit, charge, or credit card number pursuant to such a request.”

*Please note that all e-mail correspondence and e-mail addresses to the Santa Rosa Clerk are public record as per Senate Bill 80 – effective July 1, 2006.